Download Official Letter Format for English Writings preparation. It will helps you for your Madhyamik and Higher Secondary Examination. How to write official letter? Official letter format to government. Official letter to principle. Letter writing process to different types of offices.
Contents of This Post
Official Letter Format in English Writing:
Letter to the Higher Authority
How to Write Official Letter?
Follow the above official letter format. then fill the blanks with the information related to particular topic. By maintaining this format you are able to write a letter to any official sector. Letter to principal or headmaster, manager, BDO etc.
Structure of an Official Letter:
How to write a heading for an official letter. A heading for an official letter consists of two things: your address (plus the date) and your recipient’s address.
- Your address. This should go in the upper right-hand corner of the page. Under your address, write the date.
- Recipient’s address. The second part of a heading for an official letter is the name and address of the person you’re writing to.
A salutation is the greeting you use in your letter, whether formal or informal, and the most common one continues to be “Dear” plus the name or title of the person you’re writing to.
- Dear First name Last name. If you’re not sure of the person’s gender, omit the title and use his or her complete name.
- Dear Mr./Ms./Dr. Last name.
- Dear Sir or Madam.
Keep the body of an official letter as brief as possible.
First body paragraph
Open by clearly stating why you’re writing this letter.
I am writing to complain about…
I am responding to your job advertisement in…
I am applying for the position of…
If this letter is part of a previously established correspondence, you should also note that here.
In response to your letter of…
At our recent meeting, you requested the first ten pages of my manuscript…
Second body paragraph
Here, you should include some supporting details about your work or educational experience.
Closing body paragraph
This is where you can reiterate the main point of your letter, suggest a next step, thank the recipient for her time—or all three!
Thank you for taking the time to consider my application.
I look forward to meeting you next week.
I would be happy to provide references or further samples of my work.
There are several appropriate closing signature phrases.
Letter Signature Examples
- Sincerely yours.
- Respectfully yours or Yours truly.
- Regards, Thank You, and With Appreciation.
To write an application letter follow above official letter format. Just input Application before the subject.
Letter for Madhyamik:
This format is applicable for getting good marks in West Bengal Madhyamik class 10 Examination.
Letter for Higher Secondary:
This format is also applicable for getting good marks in West Bengal Higher Secondary class 12 Examination.